Reports & Analytics

    Know exactly how your school is performing

    Revenue, outstanding invoices, payroll, attendance, and utilisation — real-time reports built from your actual schedule and billing data.

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    Revenue report showing total revenue with monthly breakdown chart

    The Problem

    Running blind costs you money

    Without clear reports, you can't see what's working, what's overdue, or where you're losing income.

    No revenue visibility

    How much did you earn this term? How much is outstanding? Without reports, you're guessing.

    Manual calculations

    Adding up lessons, calculating teacher pay, and tallying invoices in spreadsheets — every single month.

    Money slipping through

    Overdue invoices go unnoticed. Cancellation patterns aren't tracked. Revenue leaks you can't see.

    The Solution

    Reports that answer the questions that matter

    Every report is built from your real data — schedule, attendance, invoices, and payments. Always up to date, always accurate.

    Revenue reports

    Total revenue by term, month, teacher, or instrument. Compare periods and spot trends.

    Outstanding ageing

    Invoices overdue by 7, 30, 60, or 90+ days. Know exactly who owes what and for how long.

    Payroll reports

    Teacher earnings calculated from delivered lessons and pay rates. Export for your payroll provider.

    Lessons delivered

    Count lessons by teacher, student, instrument, or location. Track delivery against expectations.

    Utilisation & cancellations

    Room utilisation, teacher capacity, and cancellation rates. Optimise your schedule.

    Flexible filters

    Filter any report by date range, term, teacher, location, or instrument. Drill down to the detail.

    Cancellation report

    Cancellation reasons, frequency, and trends by student and teacher. Spot patterns early and take action before they become a retention problem.

    Attendance report

    Attendance rates by student, teacher, location, and time period. Filter and compare across terms to track engagement trends.

    Teacher performance

    Lessons taught, attendance rates, cancellation rates, and revenue generated per teacher. Everything you need for performance reviews and resource planning.

    CSV export on every report

    Download any report as a CSV file with one click. Exports respect your current filters and date range — hand your accountant exactly what they need.

    Report Library

    Six reports. Zero configuration.

    Every report is pre-built and ready. Open, filter, export. No setup required.

    Revenue

    Total income by period, teacher, instrument, or location.

    Outstanding

    Aged debt breakdown — 7, 30, 60, 90+ day bands.

    Payroll

    Per-teacher earnings from delivered lessons.

    Delivery

    Lesson counts vs expectations by any dimension.

    Utilisation

    Room and teacher capacity usage rates.

    Attendance

    Per-student and per-teacher attendance trends.

    See how invoicing powers revenue reports
    See how attendance tracking feeds reports

    Insights in seconds

    01

    Open reports

    Navigate to reports. All reports are pre-built and ready — no configuration needed.

    02

    Filter and explore

    Choose your date range, teacher, location, or instrument. Reports update instantly.

    03

    Export and share

    Download as PDF or CSV. Share with your accountant, co-owner, or board.

    Reports are powered by

    Invoicing & Billing

    Revenue and outstanding reports are built directly from your invoice and payment data.

    Explore automated billing

    Scheduling

    Lessons delivered and utilisation reports come from your actual calendar data.

    Explore music lesson scheduling

    LoopAssist AI

    Ask LoopAssist for quick summaries — revenue this term, outstanding totals, or cancellation trends.

    Explore LoopAssist AI

    Frequently asked questions

    What reports are available?
    Yes — every report supports one-click CSV export. The download respects your current filters and date range.
    Can I export reports?
    Yes. Export any report as PDF or CSV for your records, accountant, or board meetings.
    Can I filter reports by date range?
    Absolutely. Filter by term, month, custom date range, teacher, location, or instrument.
    Are reports real-time?
    Yes. Reports pull from your live data. Revenue, attendance, and lesson counts are always up to date.
    Can teachers see reports?
    Teachers see their own payroll and lesson delivery reports. Revenue and financial reports are restricted to owners and admins.
    How many report types are there?
    Eight: Revenue, Lessons Delivered, Cancellations, Payroll, Outstanding, Attendance, Utilisation, and Teacher Performance.
    Does payroll support percentage-based teacher pay?
    Yes — the payroll report handles fixed per-lesson, hourly, and percentage-of-fee pay rates automatically.

    Stop guessing. Start knowing.

    Revenue, payroll, attendance, and utilisation — all calculated from your real data. No spreadsheets required.

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