Invoicing & Billing

    Music school billing that runs itself

    Generate invoices from your schedule automatically. GBP native, UK VAT ready, with termly billing runs and payment reminders — so you get paid without chasing.

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    app.lessonloop.net/reports/revenue
    Revenue report showing total revenue with monthly breakdown chart
    34
    Invoices generated per click
    £0
    Lost to billing mistakes
    85%
    Faster than manual invoicing
    The Problem

    Chasing payments shouldn't be your second job

    Spreadsheets, manual calculations, and awkward payment conversations — billing is the part of teaching nobody signed up for.

    Hours wasted on manual invoicing

    Counting lessons, calculating totals, formatting invoices — it eats into evenings and weekends.

    Overdue payments pile up silently

    Without automated reminders, unpaid invoices quietly stack up.

    GBP & VAT are afterthoughts

    US-built software with USD defaults, no VAT support, and invoices that confuse your parents.

    The Solution

    Billing tools built for music schools

    Every feature built around how invoicing, payments, and collections actually work in music education.

    Termly billing runs

    Generate invoices for an entire term in one click.

    Stripe online payments

    Parents pay via embedded Stripe form in the portal.

    Payment plans & installments

    Split any invoice into installments with individual due dates.

    Credit notes

    Auto-generated pro-rata credit notes from term adjustments.

    Refunds

    Stripe payments refunded automatically to original payment method.

    Auto-pay

    Parents enable automatic Stripe charging on the due date.

    Configurable dunning

    Set reminder days after due date — 7, 14, 30.

    Rate cards

    Price by lesson duration. Rates snapshotted when lessons created.

    Xero integration

    Push invoices and contacts to Xero with one click.

    See it in action

    Revenue visibility your accountant will love

    See paid vs outstanding vs overdue by period. Monthly trend charts and CSV export.

    Explore reports
    app.lessonloop.net/reports/revenue
    Revenue report showing total revenue with monthly breakdown chart
    How it works

    Up and running in minutes

    1

    Set up rate cards

    per-duration pricing

    2

    Generate invoices

    one-click bulk generation

    3

    Get paid automatically

    Stripe in 2 minutes

    Works hand-in-hand with

    Scheduling

    Drag-and-drop calendar with recurring lessons, conflict detection, and UK term date support.

    Explore scheduling

    Parent Portal

    Parents view invoices, make payments, and manage their account through a self-serve portal.

    Explore parent portal

    LoopAssist AI

    Ask LoopAssist to generate invoices, chase payments, or pull revenue reports — all from a simple chat interface.

    Explore LoopAssist

    Frequently asked questions

    How do billing runs work?
    Select a term or date range. LessonLoop generates invoices for every student based on delivered lessons and rate card.
    Can parents pay in installments?
    Yes. Split any invoice into installments with individual due dates.
    Does LessonLoop support UK VAT?
    Yes. VAT auto-calculated on every invoice. HMRC-ready.
    What happens if a student withdraws mid-term?
    Term adjustment wizard calculates pro-rata credit note automatically.
    Does LessonLoop integrate with accounting software?
    Yes. Connect Xero to sync invoices and contacts.
    Can I set up automatic payment reminders?
    Yes. Configure days after due date. Tone escalates automatically.
    What payment methods are supported?
    Stripe cards plus manual recording for cash, bank transfer, cheque.

    Get paid without chasing.

    Automated billing, Stripe payments, and configurable reminders — built for UK music schools.

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