Teacher Management

    Manage your teaching team with clarity

    Availability scheduling, payroll tracking, role-based access, and multi-location assignment — everything you need to run a team of music teachers.

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    app.lessonloop.net/teachers
    Teachers list showing linked teachers with student counts and assignments
    63
    Lessons this week
    £2,016
    Payroll calculated
    0
    Scheduling conflicts
    The Problem

    Managing teachers shouldn't mean more admin

    Coordinating availability, calculating pay, and controlling access — it's a full-time job on its own.

    Availability chaos

    Tracking who teaches when, where, and for how long — across multiple locations — using spreadsheets or WhatsApp.

    Payroll is manual

    Counting lessons, calculating hours, applying different rates — all done by hand every month. Errors are inevitable.

    No role separation

    Teachers can see other teachers' schedules, student details, or billing info they shouldn't have access to.

    The Solution

    A platform designed for managing teachers

    Every feature built around how music schools actually manage their teaching teams.

    Availability management

    Teachers set weekly availability by day, time, and location. The scheduler respects these automatically.

    Pay rates & payroll

    Set hourly, per-lesson, or percentage-based pay rates. Payroll reports calculate earnings from delivered lessons.

    Multi-location assignment

    Assign teachers to one or more locations. Each location has its own rooms and availability windows.

    Role-based access

    Teachers see only their own students and schedule. Admins and owners see the full picture.

    Instrument specialisations

    Record which instruments each teacher covers. Match teachers to students by instrument and availability.

    Performance insights

    Track lessons delivered, cancellation rates, and utilisation per teacher. Spot trends and support your team.

    Self-service availability

    Teachers manage their own weekly availability blocks directly — no admin needed.

    Daily teaching summary

    Teachers see upcoming lessons with previous lesson notes for each student. Pick up where you left off.

    Percentage-based pay

    Teachers earn a percentage of the lesson fee instead of a fixed rate. Payroll handles all three types.

    Role-Based Access

    Teachers see theirs. Admins see everything.

    Role-based access means teachers only see their own students and schedule. No accidental data exposure. No awkward billing visibility.

    Explore reporting features
    Feature Teacher Admin
    Own schedule✓✓
    Own students✓✓
    Set availability✓✓
    View all teachers—✓
    Payroll reports—✓
    Revenue reports—✓
    Manage billing—✓
    Invite team—✓
    How it works

    Up and running in minutes

    1

    Invite teachers

    Send an email invite with the teacher role. Teachers sign up and set their own availability.

    one-click email invite
    2

    Assign locations & rates

    Link teachers to locations, set pay rates, and assign instrument specialisations.

    per-teacher configuration
    3

    Schedule with confidence

    Calendar respects availability, prevents conflicts, and teachers see only their own schedule.

    conflicts caught automatically

    Works hand-in-hand with

    Scheduling

    Calendar respects teacher availability, prevents conflicts, and handles recurring lessons automatically.

    Explore scheduling

    Billing

    Invoices generated directly from your lesson schedule. Change a lesson, the invoice updates automatically.

    Explore billing

    LoopAssist AI

    Ask LoopAssist to reschedule lessons, find open slots, or generate reports — all from a simple chat interface.

    Explore LoopAssist

    Frequently asked questions

    Can teachers set their own availability?
    Yes. Each teacher defines weekly availability blocks by day, time, and location. Admins can view and adjust across the team.
    Can I assign teachers to specific locations?
    Absolutely. Teachers can be assigned to one or more locations, each with their own availability and room access.
    Does LessonLoop track teacher pay?
    Yes. Set hourly, per-lesson, or percentage-based pay rates. Payroll reports calculate earnings automatically.
    Can teachers see only their own schedule?
    Yes. Role-based access ensures teachers see only their own students, lessons, and schedules. Admins see everything.
    Can teachers set percentage-based pay?
    Yes. Choose between fixed per-lesson, hourly, or percentage of the lesson fee. Payroll handles all three.
    Can teachers manage their own availability?
    Yes. Teachers set and update their weekly availability directly. Admins retain full visibility and override control.

    Run your teaching team smoothly.

    Availability, payroll, and role-based access — everything to manage a team of music teachers in one platform.

    Start free trial View plans and pricing