Your AI assistant that knows your school
Ask questions in plain English. Get instant answers about your schedule, students, and invoices. Draft emails, find gaps, and manage your school — all from a simple chat.
The problem
You're drowning in admin questions
How many lessons did I teach last month? Who hasn't paid? When's my next free slot? Answering these shouldn't take 15 minutes each.
Hunting for information
Clicking through screens to find a student's attendance, an overdue invoice, or your schedule for next week. It adds up fast.
Repetitive admin tasks
Drafting the same reminder emails, summarising the week, calculating lesson counts — over and over again.
Decision fatigue
When should I reschedule this lesson? Who needs a reminder? What's my revenue this term? You need answers, not more screens.
What LoopAssist can do
An AI assistant that works with your data
LoopAssist reads your real schedule, student records, and invoice data — then gives you answers, drafts, and suggestions in seconds.
Ask anything
"Who has lessons tomorrow?" "What's outstanding?" Type naturally and get instant answers from your real data.
Draft messages
Payment reminders, cancellation notices, term updates — ask LoopAssist to write them. Edit and send in seconds.
Propose actions
Invoice runs, reschedule slots, attendance follow-ups. LoopAssist suggests — you approve with one click.
Contextual awareness
LoopAssist knows your schedule, students, terms, and billing. Every answer is specific to your school.
Confirm before executing
Nothing happens without your approval. Every proposed action requires confirmation. Every action is audit-logged.
Quick insights
Revenue this term, lessons delivered, cancellation rates — instant summaries without opening a report.
Live data queries
Ask "What's my revenue this term?" or "Which teacher has the most cancellations?" — LoopAssist queries your live database and returns formatted, natural-language answers. No report navigation needed.
Proactive intelligence
LoopAssist doesn't wait to be asked. It flags students with 2+ absences in 30 days as churn risks, surfaces invoices overdue by 14+ days, spots declining practice frequency, warns about teacher scheduling gaps, and highlights unmarked lessons from yesterday.
Student context
When you're on a student page, LoopAssist automatically surfaces their progress summary from recent lesson notes, practice engagement and streaks, billing status, and attendance patterns — before you even ask.
Clickable entity chips
Every student, lesson, invoice, and guardian mentioned in LoopAssist responses appears as a clickable coloured chip. Tap to navigate directly to that record — no searching required.
AI that's simple to use
Open the chat
LoopAssist lives in a chat panel within LessonLoop. Click to open it anytime — desktop or mobile.
Ask or request
Type a question or request in plain English. LoopAssist reads your data and responds instantly.
Review and confirm
If LoopAssist proposes an action, you see exactly what it will do. Approve with one click, or edit first.
Example conversations
Just type what you need
Who has lessons tomorrow?
6 lessons: 3 piano, 2 guitar, 1 violin. First at 9:00 (Emma, Grade 5 Piano).
Draft a payment reminder for overdue invoices
Here's a draft for 4 guardians with overdue invoices. Shall I send it?
What's my revenue this term?
£14,280 collected, £2,340 outstanding. Up 12% vs last term.
Find a free 30-min slot for a new student
Tuesday 3:30pm, Wednesday 10:00am, or Thursday 4:00pm are all free.
Show me cancellations this month
7 cancellations: 3 illness, 2 holiday, 2 no-show. Cancellation rate: 4.2%.
How many lessons has James had this term?
James Wilson: 18 lessons (16 attended, 1 cancelled, 1 no-show).
Built with trust at the core
LoopAssist is designed to be helpful, transparent, and safe.
Powered by Claude AI
Built on Anthropic's Claude — designed to be helpful, harmless, and honest.
Included on every plan
No add-on fees. LoopAssist is included at no extra cost.
Your data stays yours
Your data never leaves your account. No cross-organisation sharing.
Confirm before executing
Every action requires your confirmation and is fully audit-logged.
LoopAssist works across
Scheduling
Ask LoopAssist to find free slots, summarise your week, or check for conflicts.
Explore music lesson scheduling →Invoicing & Billing
Get instant answers on outstanding invoices, revenue summaries, and payment status.
Explore automated billing →Parent Portal
Draft parent communications, check who's been notified, and flag overdue families.
Explore the parent portal →Frequently asked questions
Everything you need to know about LoopAssist AI.
Can LoopAssist answer questions about my data?
Does LoopAssist alert me to problems?
Meet your new admin assistant. It already knows your school.
LoopAssist is built into LessonLoop Pro and Academy plans. Ask questions, draft emails, and manage your school with AI — no extra cost.