Run your academy with clarity, not chaos
Multi-teacher timetabling, automated invoicing, parent portals, and performance reports — everything a growing academy needs, in one platform built for UK music education.
Academy Dashboard
Richmond Music Academy · 3 locations
Active Students
247
+12 this term
Monthly Revenue
£18,450
+8.3% vs last month
Room Utilisation
84%
3 locations
Outstanding
£2,140
6 invoices overdue
Today's Lessons
Emma W.
Ms Davies · Room 1
Oliver P.
Mr Shah · Studio A
Group — Grade 3
Ms Davies · Ensemble
James R.
Mr Thompson · Room 2
10,000+
Students managed
250,000+
Lessons scheduled
£2M+
Invoices generated
Unlimited
Locations supported
The Problem
Scaling an academy shouldn't mean scaling admin
More teachers, more locations, more parents to manage — and a growing tangle of tools that don't talk to each other.
Scheduling collisions
Double-booked rooms and teacher clashes eat into lesson time and parent trust.
Hours lost on invoicing
Manual spreadsheets for termly billing across 50+ families is unsustainable.
Scattered data
Student notes in one app, finances in another, attendance on paper — nothing talks to anything.
No role boundaries
Everyone sees everything. Teachers access financials, parents email personal numbers.
Repetitive admin
Copy-pasting reminders, re-entering term dates, manually chasing overdue payments.
Onboarding new staff
Training each new teacher on a patchwork of tools wastes weeks every hire.
Purpose-Built
Everything your academy needs
Purpose-built features that grow with you — from 5 teachers to 50.
Drag-and-drop scheduling
Visual calendar with conflict detection, recurring lessons, and room allocation across locations.
Explore scheduling featuresAutomated billing runs
Generate termly or monthly invoices for every family in minutes. GBP, VAT-ready.
See invoicing and billingParent portal
Parents view schedules, pay invoices, track practice, and message teachers — all self-serve.
View the parent portalMulti-location management
Separate rooms, closure dates, and teacher rosters per venue. One unified dashboard.
Manage locationsRevenue & utilisation reports
Track income, outstanding balances, room utilisation, and teacher performance at a glance.
Explore reportsRoles & permissions
Owner, Admin, Teacher, Finance, and Parent roles with tailored dashboards and data boundaries.
Teacher managementRoles & Permissions
Everyone sees only what they need
Five distinct roles with tailored dashboards. Teachers see their schedule. Parents see their children. Admins see everything. Nobody sees what they shouldn't.
Team Roles
5 roles · Scoped dashboards
Owner
Full control. Settings, billing, reports, and all data.
Admin
Manage scheduling, students, and teachers. No billing settings.
Teacher
Own schedule, student notes, and attendance. No financials.
Finance
Invoicing, payments, and reports. No schedule editing.
Parent
View schedule, pay invoices, track practice. Portal only.
LessonLoop replaced four separate tools for us. Our admin team saves over 10 hours a week and parents actually pay on time now.
Sarah M.
Academy Director, London
How we compare
See how LessonLoop stacks up against alternatives
Frequently asked questions
Can LessonLoop handle multiple locations?
Does it support team billing and payroll?
What roles and permissions are available?
Is there a parent portal?
Can I migrate from another platform?
Ready to streamline your music academy?
Join UK academies using LessonLoop to schedule, bill, and communicate — without the admin overload.