Student Management

    Every student, every detail, one place

    Rich profiles with instruments, grades, guardian links, lesson history, and notes — so you always know exactly where each student is on their musical journey.

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    app.lessonloop.net/students
    Student list showing 12 students with instruments, status badges, and guardian counts
    12
    Students managed
    6
    Instruments tracked
    100%
    GDPR compliant
    The Problem

    Student info scattered everywhere

    Spreadsheets, notebooks, email threads — finding the right information about a student shouldn't require detective work.

    Can't find what you need

    Grade levels in one spreadsheet, contact details in another, lesson notes in your head. Nothing is connected.

    Guardian details out of date

    Phone numbers change, emails bounce, and you only find out when you need to reach someone urgently.

    No history at a glance

    How many lessons this term? What was covered last week? Impossible to answer quickly.

    The Solution

    A student profile designed for music educators

    Every feature built around how student records, instruments, and progress actually work in music education.

    Instruments & grades

    Track which instruments each student learns, their current grade, exam board, and full grade change history.

    Grade progression

    See a student's grade journey over time. Record exam results and track progress towards the next level.

    Guardian links

    Link one or more guardians per student. Store contact details and manage portal access from the profile.

    Lesson & attendance history

    Every lesson attended, missed, or cancelled — with dates, teachers, and notes.

    Custom notes & tags

    Lesson observations, medical notes, custom tags. Filter and search students by any field.

    GDPR-compliant records

    Data isolated per organisation with row-level security. Export or delete anytime for subject access requests.

    CSV bulk import

    Import students from CSV. Map columns, detect duplicates by email, preview before importing.

    Guardian portal badges

    See which guardians have activated their portal login and which are still pending.

    Make-up credits

    Credits tab showing balance, history, and expiry. Auto-issued on eligible absences.

    Student Profiles

    Watch every student's progress unfold

    A complete timeline of grade examinations and results. See where they started, where they are now, and what's next.

    Track attendance too →
    app.lessonloop.net/students/detail
    Student detail profile with instruments, teaching defaults, and tabbed navigation
    How it works

    Up and running in minutes

    1

    Add or import students

    Create students individually or bulk-import from CSV with duplicate detection.

    CSV or one-by-one
    2

    Assign instruments & guardians

    Link instruments, set grade levels, and connect guardians from day one.

    everything connected
    3

    Teach with full context

    See grades, notes, attendance, and lesson history before every lesson.

    history at a glance

    Works hand-in-hand with

    Scheduling

    Drag-and-drop calendar with recurring lessons, conflict detection, and full UK term date support.

    Explore scheduling

    Billing

    Invoices generated directly from your lesson schedule. Change a lesson, the invoice updates automatically.

    Explore billing

    Parent Portal

    Self-serve portal for families to view schedules, pay invoices, and communicate with teachers.

    Explore parent portal

    Frequently asked questions

    Can I store guardian/parent contact details?
    Yes. Each student can have one or more guardians linked to their profile, each with their own email, phone, and portal access.
    Can I track which instruments a student learns?
    Absolutely. Assign one or more instruments per student, each with their own grade level and exam board.
    Can I import students from a spreadsheet?
    Yes. Upload a CSV file and LessonLoop maps columns, detects duplicates by email, and lets you preview before importing.
    Is student data GDPR compliant?
    Yes. All student data is isolated per organisation with row-level security. Export or delete anytime.
    Can I add custom notes to a student profile?
    Yes. Each student profile has a notes section for lesson observations, medical notes, or anything else.
    How do parents access the portal?
    Add a guardian to a student profile and send a branded invitation email. Parents click through to create their account.

    Know every student inside out.

    Rich profiles that connect instruments, grades, guardians, and lesson history — all in one place. No spreadsheets required.

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